Vacation Care Management Software & App | Get a Free Trial

Our feature-rich, cloud-based software is built for vacation care operators to manage their day-to-day operations and engage parents. With our holiday care management software, you can collaborate in a secure and private setting to foster a child’s journey of learning and development.

We are offering a limited time free trial of our vacation care management software & app. Click here to try it out.

Built for Vacation Care & Holiday Programs

Track sign-in and sign-out, take casual and walk-in bookings, run automated billing, and simplify vacation care program management with Xap’s vacation care management app and software.

Our solution gives you the ability to track students from the moment they enter your care to the moment they leave. You will be able to sign them in when they are picked up from schools and check them out when they arrive at your service. Our batch check-in allows you to view a list of children’s names and photos for an accurate headcount.

Attract More Students with a Streamlined Online Registration Process

Xap’s holiday care management app and software automates the many administrative processes that slow you down – such as registration, accounts receivables and getting the right reports to the right staff – so you have more time to focus on delivering an exceptional vacation care experience.

Instead of sending your applicants to a different site to register, fill out forms and pay, Xap’s holiday care management software makes it all possible right on your own site. It’s crucial to keep applicants on your site, with studies showing this can up your conversion rate by 27%!

Grow Your Vacation Care with Built-In Marketing Tools

Automate and stand out by using modern marketing and communication tools that are integrated with your vacation care management software.

Discounts and Coupons
Create urgency and fill your last remaining bunks or spaces. Use your vacation care management software to issue trackable coupon codes, time-limited offers and various promotions that you can then push to specific groups through integrated email tools.
Email Marketing
Create, automate and schedule sleek-looking emails to promote your vacation care programs and communicate with families and staff.

Make Parent & Staff Happy with Convenient Vacation Care Management Software

View and edit individual and family accounts, transfer and modify sessions, cancel a registration and record notes, make manual payments and much more with our holiday care management app and software.

An Interface Parents and Staff Love
Don’t leave your parents hanging – let them register with ease. You’ll see 52% fewer support cases when online registration is customised and easy to navigate.
Increased Staff Productivity
Automate the tasks that weigh you down and invest your time back into your program instead of the management of it.
Data-Driven Insights for Your Camp
Filter and sort applicant data to answer the questions that are important to your service. Data helps you plan ahead and see the big picture.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Business Intelligence

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Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.

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