Best Free Preschool Apps | Kindergarten Management Software & App

One of the best ways to do so in recent times is with preschool management software similar to that used in childcare, daycare, kindergartens, nursery schools and other educational facilities. Backed by the best preschool software from Xap, you can run your preschool or playgroup with minimal stress and worry.

We are offering a limited time free trial. Click here to try our preschool management software with a free download.

The Only Preschool Management Software You’ll Ever Need for Your Program

Our powerful preschool management app and software will handle your administrative tasks and reduce paperwork headaches. Xap is an easy-to-use early education platform that will change the way you do business.

Centre management – Know your centre like the back of your hand by keeping track of schedules, courses offered, room ratios, staff profiles and timesheets, attendance, parents, children records and reporting in one place
Billing & fee payments – Get paid faster! Set up automated invoices or send ad-hoc invoices easily. Online and mobile payments result in the fee being credited directly to your account
Staff & children check-in kiosk – Our pre school managemetn system makes use of check-in codes, with check-in and check-out times logged for records

Streamline your day.

Tame administrative tasks and centralise your management systems. Xap’s kindergarten preschool management software simplifies child care administration by allowing quick access to parent and child records. Quickly look up parent and child information, handle daycare scheduling, track immunisation history and run reports.

Reduce paperwork – Digitise daily reports and automatically share with families in real-time
Digitise check-in – Replace paper sign-in sheets with digital check-in and check-out for students and staff
Capture milestones – Record children’s progress and developmental milestones with pre-loaded early learning standards

Daily Activity Log & Parent Communication

Record daily activities and link learning framework outcomes, nap times, nappy and feed times, badges and photos in a few clicks.

With the best preschool apps for parent engagement, you can send announcements, newsletters, photos or videos to engage parents via mobile app notifications, web portal, email or emergency push notification alerts.

Photos & videos – Capture learning milestones and memorable moments, and seamlessly share with parents through the best apps for preschoolers’ parents
Record nap times – Record naps per child or per group with a simple tap
Potty – Track diaper changes, potty breaks or accidents per child or as a group
Menus & food – Input the food items you want to tag and track

Lesson Plans & Live Observations

Xap’s curriculum management is suited for any early years learning framework, allowing you to record daily activities and learning outcomes in a few clicks. Our preschool administration software also lets you document observations, with customisation available to suit various curriculum frameworks.

Media-rich assessments – Observe learning progress live with photos, videos and notes to align with learning frameworks
Customised assets – Customise your learning standards to meet the needs of your development framework
Sharing controls – Share learning and development with staff and parents on your own schedule.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Business Intelligence

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Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.

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