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Who Says Software Can’t Be Comprehensive and Easy to Use?

Xap combines the features and reporting your group needs with an interface everyone can use. After all, powerful features won’t save you time if you can’t use them. Xap is both simple to use and comes with all the features you need. When you’re backed by the best nursery management software to help manage and automate the core functions of your business, cutting out repetitive and unproductive admin has never been easier.

Smarter Nursery Management Software

Don’t Let Admin Get in Your Way

We know what it’s like to have admin take time away from your real job. With all your data in one place, our nursery school management software can simplify your admin so you can manage your centre effortlessly.

Automate repetitive data entry and streamline all core areas of your business. Manage your waitlist registrations, bookings, sign-ins, invoices, payment collection and parent communication – all in one place.

Build a Stronger Partnership with Parents

With our all-in-one nursery management software, you can better engage with parents. Share photos and videos of their little one’s day, and send out daily reports, notifications and online invoices. Let parents manage their registration, bookings, payments and all your communication in one place with our free apps or web portal.

If you don’t have a website, our nursery management system makes it easy to share your registrations and bookings link on social media so you can increase your accessibility to existing and potential customers.

Automate Invoicing & Get Paid Faster

Xap is the smarter billing and invoicing software for nursery businesses. Set up recurring invoices and send all your invoices with a single click. Invoices are created automatically for all approved bookings and sessions. Simply choose when to send the invoices to parents.

With our nursery management software, you can apply discounts to bookings, add rebates, or charge late fees. Xap also performs automatic overdue calculation to further simplify the process for you.

Easier Program Planning, Daily Journals & Observations

On-the-go observations will instantly update online learning journals and child development tracking. Link to next steps and frameworks including EYLF, MTOP or Montessori, as well as National Quality Standards.

Review and approve observations or send them back to the educators for improvement. Individual staff profiles give educators quick access to their observations and notes on any device.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.

Nursery Management Software and App Available for a Free Trial