Kindergarten Management Software & App | Free Trial Available

Looking for an all-encompassing kinder management software and app package that’s designed to streamline the daily operations of your business?

There’s no better time to discover Xap – an all-in-one kindergarten management software solution with a free trial available. Xap has been created as a comprehensive approach to pre-school, kindergarten and OHSC management; one where you can manage everything through a well-designed, user-friendly interface. Once you start using our kindergarten management app and software, you’ll wonder why you hadn’t come on board sooner!

Share Wonderful Class Moments with Parents

Xap’s kindergarten management software makes ongoing, dynamic communications with parents easier.

Send urgent posts, newsletters, daily activity updates and learning updates in seconds. Go above and beyond with the customised communication hub that brings it all together. With our kindergarten management app and software, you can close the gap between educators and families and offer a seamless experience with your brand.

Invoice Management & Fee Collection

Xap provides intelligent invoicing solutions and fee collection. With our kindergarten management software and app, you can manage booking-based or term-based billing, including custom invoicing, through our secure online payment gateway. You can also set up auto-pay and recurring billing for greater ease and convenience.

Collect payments automatically
Parents can easily pay invoices online
Immediately identify outstanding payments
Access real-time financial data
No more phone calls or late payments!

Check In-Out System for Parents & Staff

Xap’s check-in/out feature allows parents/guardians to easily check their child in and out, with real-time updates sent to parents to ensure their child’s safety. The feature of our kindergarten management system is also set up to allow staff to clock in and out, allowing you to track staff attendance and ensure transparency.

Save time on processing staff timesheets and attendance
Automatically calculate total work hours
Update parents with attendance data
Alert parents when their child is dropped off and picked up

Observe, Track & Plan More Efficiently

Keep families and educators up to date with future activities using Xap’s Journey Planner. Our kindergarten management app and software enables experiences to be repeated and observations to be tagged with learning frameworks. Ensure observations meet your standards before they are recorded and sent to parents.

Review and approve observations or send them back to the educators for improvement
Observations, messages and daily diaries are sent straight to every parent’s pocket
Beautiful online learning journals which parents can view at any time
Capture and send photo or video observations
Save time with simple group observations

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.

Is It Time for Better Kindergarten Management Software?