ELC Management Software & Guardian App.

Managing an EYLC (Early Years Learning Centre) can be a challenge when dealing with enrolments, scheduling, administration, ratios and guardians, and of course delivering education outcomes. It’s therefore natural that you might want to look into ways of restructuring operational processes and managing the profitability of your centre with the right early learning management software.

Show me around

In only two minutes

In recent times, most childcare providers have moved to cloud-based early learning management software. For the ELC management app you need to run your early years learning centre or playgroup with minimal stress and worry, don’t look past Xap.

We are offering a limited time free trial of our ELC management software and app. Click here to try it out.

Building Respectful Relationships with Families

Are you looking for a time-saving early learning management app that not only helps grow your early learning childcare centre, but also helps to perfect your systems and process? Then you’ve found it…

Xap is proven to save teachers and educators up to 47 hours each week, all while improving child interaction and observations and encouraging parent and family engagement.

Families can readily access daily communications about meals, bottle feeds, nappy changes, sleep and rest times
Families can view and provide feedback on observations, journal entries and image galleries
Individual family members can engage in online discussions with educators
Parents can request login access for multiple family members, carers and other support professionals

Manage Your EYLF Planning Cycle

Xap has been designed by industry specialists to support managers and educators in delivering high-quality early childhood educational documentation. It’s simple to produce and use observations, programmes, journals, reflections and children’s learning portfolios. Even Quality Improvement Plans become almost effortless with our ELC management software and app.

Observe – The process of gathering information
Analyse – Questioning what learning and development are taking place to make meaning of what has been observed
Plan – Planning the next steps to continue supporting learning and development
Act/do – Putting the plan into action
Reflect – Evaluating the effectiveness of the plan

Paperless Early Learning Management Software

Unlike many similar systems that only provide a small percentage of paperless functionality, Xap is an efficient waiting list, observation and quality management system that is 100% paperless.

Designed to be used in any educational management environment and across multiple settings by an unlimited number of users, Xap eliminates the need for copying, printing, filing, retrieving and manually searching for lost documents.

With Xap’s recording of NQS compliance and rating and assessment of all ACECQA OECEC elements, you can enjoy a process that’s efficient and paperless. Our early learning software and app ensures there’s no need to keep paper files for a specified rating period to justify compliance.

All-in-One Early Learning Centre Management Software

Xap’s ELC management software is built for everything from waitlist and online enrolment through to staff ratio, automated administration, billing and payments, and learning observations and outcomes.

Simplify your early years learning service with an all-in-one solution. Xap is a cloud-based software and app that features the latest technology and an extensive range of features, helping to simplify enrolments, attendance, Quality Improvement Plans, incident reports, medical records and learning observations. Eliminate paper-based processes and reduce administration time with Xap’s automated systems for an efficient and sustainable service for your EYLC. Request a free trial of our early learning management software today.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

Get Started With Xap Today

Grow Your Business With the Power of an All-in-one Tool

Join hundreds of services that love using Xap

Show me around

In only two minutes

Book a Demo

Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.