The Best Daycare Management Software & App | Software for Daycare

Transform Your Daycare Centre. Build a Successful Business

Xap’s daycare management software lets you run your childcare centre your way – online. We’re helping small business childcare owners take control of their businesses. Experience unmatched ease of use, with daycare business software features that are continually being improved on.

Keep up with your whole business. Check overdue payments, track waitlist registration, review financial numbers, manage staff, accept payments, and more. With our software for daycare centres, you’ll have more time to care for children and live your life. Try our daycare software free by contacting us to request a trial.

Get Automated. Put Your Daycare Business on Auto-pilot

Xap daycare management app lets you automate many tasks, freeing you from late nights spent on administration. By helping you devote less energy to dull business basics, Xap frees time you can spend with children and your family.

Track Check-In/Outs – Easily monitor attendance through an online portal & Staff app
Email & Push Notifications – Manage contacts with parents quickly and easily & send communications
Immunisations – Bring automation to the way you track health information
CCS Operations – Automate most of your CCS operations.

Connecting Parents & Educators with Our Daycare Management & Communication App

With our daycare app and software, you can use email or push notifications to communicate with parents and staff. Email templates save you time as you keep parents and staff up to date about children’s daily diaries, birthdays and events. When you use the best daycare management software, you can even benefit from a staff portal for communicating reminders and news.

Parents are always thinking about their children. Keep them in the loop with photos, meal reports, daily activity sheets and newsletters from your child care centre – shared directly through the Xap daycare monitoring app.

Increase Profits. Collect & Receive Payments More Quickly

You made your dream of running a business come true, while also providing great care to kids. Xap’s daycare management system can make your dream more profitable by improving the way you enrol children, collect fees and manage your business.

With our daycare accounting software, there’s no need to chase after payments. Simply set up direct debit plans in our daycare billing software to get your payments automatically, safely and securely.

Online waitlist – Parents register their kids online from any device
Collect payment – Accept credit cards online and track payment status through our daycare invoice software
Email statements – Charge families quickly and stop waiting for payments

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.

Looking for a Daycare Management App for Administration & Guardian Engagement?