Childcare Waiting List & Enrolment Software for All Types of Care

Xap’s innovative childcare waiting list and enrolment software helps childcare centres, OSHCs and kindergartens effectively manage their waiting list and enrolments online. Our complete and customisable enrolment forms allow you to transform your paper forms into digital forms in minutes – no programming help required.

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In only two minutes

Quickly Customise Your Enrolment Form with Ease

Our flexible enrolment form builder can be used to build enrolment forms tailored to fit your needs, with no technical experience required. With our childcare enrolment software, your enrolment forms are automatically transformed to work in the mobile apps and on the web.

You can capture all types of data through our childcare enrolment management software, including alpha numeric, text fields, radio fields, yes/no questions, check boxes and file upload controls.

Simplify Your Waitlist and Enrolment Process

Make applications easy for parents and your staff. Manage waiting lists and identify vacancies in seconds with our simple childcare waiting list system. Put your centre’s waitlist online, privately and securely, in minutes.

From enquiry through to enrolment, Xap has your business covered. Easily manage all parts of the process without any hassle.

Intuitive Guardian Portal on Web and Mobile Apps

Families can add children themselves to your waiting list, check on their status, and withdraw applications – all online. Our easy-to-use guardian portal and mobile app makes it simple for parents to complete enrolment forms and view their child’s status in our parent engagement app.

Maximise lead capture and conversion rates whilst delivering a consistent, branded experience for families using our Quick Expression of Interest Form. Our childcare waiting list software & app enables you to take control of the design and embed the form into your company website for a mobile-ready experience.

Why Use Our Waitlist Module?

Improve Efficiency

Save time across multiple touchpoints for both your staff and families.

Increase Opportunities

Our suite of tools ensures every enquiry is captured and nurtured until enrolment.

Increase Visibility

Transparent reporting made visible through the simple user interface of our childcare waiting list software.

Maximise Occupancy

Discover optimal allocation throughout the year.

Works for Any Business

Enjoy an automated waitlist process for your childcare centre. Integrate your EOI form to your website, or register the child directly from your web portal. Our childcare waiting list and enrolment system makes the enrolment process a breeze.

Create and manage your waitlist based on start and end dates of school terms. Automatically offer enrolment to families once they complete all required information in the enrolment form. Let parents make the bookings directly from their app or web portal.

Our childcare waiting list management system makes it easy to collect all required information on the waitlist for kinder fee subsidy eligibility. Automatically tag children and guardian with healthcare cards or concession cards. Streamline all your enrolment process. Collect immunisation information directly in your enrolment form.

Xap waitlist management software allows you to reduce the paperwork required to enrol children at your service.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Childcare Waiting List & Enrolment Software for All Types of Care

Childcare

Outside School Hour Care

Kindergarten

Preschool