All-Important Information About Children and Families at Your Fingertips

Not all childcare software is created equal. Many of our competitors like to say they “do it all”, but it’s simply not true. When we say we offer a comprehensive childcare family management information system, we really mean it. You won’t find another system on the market with the scope of functionality you’ll find in Xap.

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Visualise All Child & Family Information from a Single Screen

We empower your staff with information and features to make managing child and family information easy. As a result, you and your staff can be confident in your centre’s ability to stay on top of all data.

Customisable enrolment forms and fields in our enrolment management software enable you to build a visual profile of each child, ensuring you always have access to essential and easily identifiable profile information.

Keeping Immunisation Records Up to Date

Under the No Jab No Play legislation, parents are required to provide services with an AIR Immunisation History Statement showing that their child’s immunisations are up to date.

You are required to take reasonable steps to obtain up-to-date Immunisation History Statements from parents/carers, and to keep the latest statement with the child’s enrolment records. When children receive a vaccine or are due to receive a vaccine while attending your service, our children profile management software will automatically prompt parents and carers to provide the new Immunisation History Statement.

Document Records for Every Individual

Imagine a comprehensive virtual filing cabinet packed with key child, family and health documents, all in perfect order. Whatever you’re looking for is just a click away in our systematic student profile management software.

Manage all formats of documents in one place. Conveniently share them when needed while choosing different view and edit permissions for each user.

Record Allergies, Health Conditions & Additional Needs

An important task for a childcare manager is to ensure all staff are aware of the medical needs of children in their care. This requires up-to-date record keeping and filing. Xap’s enrolment management software makes it easy to keep track of any specific medical conditions, allergies or medicines for each child.

All-important notes, contacts, medical history and medication requirements are saved in the child’s profile and can be updated anytime from any device.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.