Get Ready for the Best Childcare App Ever.

Completely customisable to the needs of almost every type of childcare centre and before/after school hour care program, Xap childcare app is packed with features that make it easy to eliminate paperwork, reduce administrative hassles, streamline billing, and simplify record keeping. Make enrolment, bookings, reporting, and billing a breeze with the all-new Xap online childcare app.

Use Xap to manage your single or multi-site Childcare Centres

For child care businesses that need to manage multiple sites and centers, Xap provides online access for users in different locations, with varying levels of access and permissions. Housed on one database, you can report by site, by groups of sites, or for the organisation as a whole, and there’s no need to switch between the sites to do certain operations.

Make Xap your own childcare app with a highly customisable user interface that adapts to programs of all sizes and levels of complexity.

Make waitlist registration and enrolment process a breeze.

…for Parents
Let parents know that you have them in mind from the very start. Offer online waitlist registration that’s simple, seamless, and accessible at any time, from anywhere they are, when it is convenient for them. Use our childcare app to set up your waitlist and enrolment forms.

…and for YOU!
Boost your enrolment and save time managing waitlist application and enrolment applications with integrated registration forms that connect directly to your Xap system. Collect application fees and deposits right through your forms to cut the time you spend recording payments.

Data Management & Billing and Payment Processing Made Easy

Keep all of your family, child, and staff data securely organised in a single database to increase efficiency, accuracy, and growth. Intuitive data management features lend to quick and painless staff training, so your staff can perform day-to-day administrative tasks when you’re out.

Advanced filtering and custom data views mean you see the data you need the way you want it, enabling you to analyze information and make the best, most informed decisions for your organisation.

Parent Engagement Made Easy

Xap’s parent engagement mobile app seamlessly integrates with your Xap childcare app. Offer parents options that matter, like a convenient mobile payment option, shareable picture and video messages, and personalised alerts and reminders.

Record and communicate important – and required – information throughout the day for things like potty time, meal reports, nap updates, and more.

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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Discover More See Other Xap Features

Business Intelligence

Xap offers business intelligence feature app. (gives owners the visibility & control)

Multi-Centre Operation from Single Login

Xap is designed for multiple centres. (hierarchical organisations & data drilling down or rolling up)

Program Planning & Observations

Share all aspects of a child’s learning as it unfolds. Use clear and clever layouts that capture all the crucial moments in each day.

Parent & Staff Engagement to a New Level

Seamless parent-Staff communication & Engagement through Xap Parent app and web portal. Xap campaign app sends awesome communications.