Before & After School Care Management Software

With Xap’s before & after school management software, you can simplify your attendance tracking and billing. Wouldn’t it be great if you could run your after-school care service the way you’d love to, instead of having hundreds of admin tasks keeping you on the run? With our before and after school management software, you can say goodbye to piles of paperwork, parents who haven’t paid yet, and HR issues.

We’re currently offering a limited time free trial for our before & after school care management software and app. Click here to try it out.

Registration and Online Enrolment that Saves Time, Paper and Money

As you know all too well, registration/enrolment is one of the most time-consuming and paper-intensive tasks. Xap’s before & after school management software can save you a lot of time and reams of paper by enabling you to create and edit your own online enrolment forms.

Customisable online enrolment and registration forms
The ability to send an invitation for parents to complete enrolment forms
Digital sign-in & sign-out kiosk for easy approval by parents and staff

Parent Communication that Helps You Retain and Build Your Client Base

The quality of communication is the key measure of the quality of a relationship. That’s why parent communication is the key to winning relationships with your customers and their children. Xap’s before & after school management software makes it simple to share email newsletters, push notifications with daily photo/video updates, meal updates and learning observations.

Xap keeps parents connected to your before or after school program. From palm-of-your-hand messaging capabilities to a fun photo/video-sharing feature, Xap’s before and after school management software can help you take care of business in a way that’s personal, professional, and best of all – easy. Xap also makes it easy for parents to make bookings directly through the app.

Our Customers Love Our Check-In and Check-Out Feature

Xap’s before & after school management software comes with Kiosk, which gives you the ability to track students from the moment they enter your care to the moment they leave. In fact, you can check them in when they exit the bus and check them out when they board it. So you can be absolutely sure you’ve got an accurate headcount, our batch check-in allows you to pull up a list of children with their names and photos.

You’ll also have the ability to track students based on the schools they attend for easy management of bus routes and rosters for the schools.

Key Features of Our Before & After School Care Management Software

Care outside of school hours has shown a lack of serious software players in the market. Many current software offerings are merely an adapted version of childcare software. For this reason, Xap decided to develop before and after school management software designed with before & after school programs first and foremost in mind.

Track sign-in and sign-out in real-time
Take casual and walk-in bookings
Run automated billing
Batch check-in allows you to view a list of children’s names and photos
Accurate headcount
Customisable registration and enrolments

“We’ve been using Xap for just over 2 years now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day! Our parents love it too because we can send them instant notifications, daily updates and Xap’s Kiosk makes it easy for parents to sign-in and out children from our centre”

Tahlia Goldsmith Nominated Supervisor - Rutherford Playtime Preschool

“In the past 2 years, I am very happy with Xap. I highly recommend Xap because of 1. The Xap service team is always handy and prompt. 2. Xap always updates new features and improve the quality of the software. 3, Xap platform is very user friendly and our staff love it. 4, Xap Platform is parents friendly as well. We have parents write a note in and casual book the children”

Jane Zheng Owner/Managing Director - Kingdom Kare

“We have been with Xap for nearly 12 months now. With the new CCS introduction, we needed to update our software, the thought of new software and transitioning to digital documentation did scare us but Xap took that fear away. I find Xap Platform very user friendly. It provides you with a quick view of what the educators are doing and help us maintain our ratios. We used story park and moved to Xap and over educators just love it “

Rebecca Buchanan Assistant Director - Castlemaine Child Care Co-operative

“Thrive OSHC has been using Xap for over a year across all our services. Having switched to Xap from another provider, we found the product and the follow-up service to be nothing short of excellent. The dashboard is clear and easy to follow. The processes are simple and logical. I find it easy to train my staff on how to use the main features. I always receive prompt and efficient replies and resolutions.”

Karen Sleeman Director - Thrive OSHC

“We are a community based integrated service with two Centre based care sites, a Preschool and one OSHC site. We were looking for a more effective way of communicating with families, Xap was an affordable option for us and provided other features such as rostering and record management.”

Lucy Williams Kangaroo Island Children's Services Inc

“Glenelg Shire Council has been utilising Xap since July 2018 and we find the team very responsive to our queries. Their system is easy to use with great functionality and they are committed to continuously improving their systems. We have really enjoyed our journey with Xap so far.”

Rebecca Campbell Glenelg Shire Council

“I am so happy I changed over to Xap, it was a well-supported transition, easy to use and hardly do I have to call support which is always readily available. I also find the help tutorials and fact sheets very beneficial.”

Natasha Nassar Teddy Tammys

“I find Xap software very user friendly. It provides you with a quick view of what the educators and children have been up to during the day. I adore their hot tips and procedure documents. Xap truly do make your day so much easier.”

Rebecca Buchanan Assistant Director – Castlemaine Child Care

“We’ve been using Xap for just over 12 months now, and we love it! It has everything we need and it is all in one place platform. It was an easy transition from our old software program to Xap, and it saves us so much time every day!”

Tahlia Goldsmith Rutherford Playtime Preschool

“In one word, Xap is the best, the team is amazing. They always reply the emails and call back to help solve the problem. We love Xap soooo much. I won’t go anywhere except Xap.”

Jane Zheng Kingdom Kare

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